In any period in which a repair must be made, the expense is recognized as incurred because revenue from this warranty contract is also being reported. To illustrate, assume that on August 8, Year Two, a slight adjustment must be made to the television at a cost of $9. The product is under warranty so there is no charge to the customer for this service. The expense recognized below is matched with the Year Two revenue recognized above.

Further, if there is a lapse of Warranty, the business can reverse the provision. Although, taxation rules require to add up of the Warranty provided for calculating taxable income. However, these are allowed when a Warranty is exercised in reality. The buyers can go to the consumer court in case of any violation. Warranty is an implied or expressed promise of a manufacturer/vendor to a buyer, assuring that the product’s specifications, facts, and conditions are true and valid.

How to Account for Warranty?

Depending on the type of warranty, the accounting treatment also varies. We already discussed that the manufacturers’ warranty is mostly a standard of 1 year or 2 years. Many vendors go for an extended warranty to ensure that their customers are satisfied. For instance, you will often find on the warranty card for a mobile warranty that the warranty cannot be claimed if the device has been exposed to water.

  • A business’ warranty expense is the cost of repairing or replacing items it has sold or is expecting to incur in the future.
  • It is based on matching concept, which requires a company to estimate the expected warranty payable (also called warranty liability or provision for warranty expense) and record it at the time of sale.
  • When a product is sold that has a warranty attached, the company records the warranty expense and warranty liability in the same period.
  • It can replace the item with an item from inventory, therefore decreasing inventory.
  • However, vendors offer extended warranties to ensure the satisfaction of their customers.
  • To illustrate, assume that a retail store sells ten thousand refrigerators during Year One for $400 cash each.

Similarly, the credit impact is a recording of the revenue in the income statement. The debit impact of this journal entry is a reversal of the recorded provision as it has been utilized for the warranty claim. On the other hand, the credit impact of the transaction is the removal of resources that have been utilized in the exercise of Warranty.

What is the journal entry to record a warranty liability?

Note that no expense was estimated and recorded in connection with this warranty. As explained by the matching principle, no expense is recognized until the revenue begins to be reported. Let’s look at an example to see how a company would estimate and record warranty expense. And this journal entry of honored warranty contracts on 45 products will decrease both total assets and total liabilities on the balance sheet by $2,700 as of 2022. This journal entry will increase both total expenses on the income statement and total liabilities on the balance sheet by the same amount of $3,000 as of 2022.

How to Record Accrued Salaries? (Definition, Journal Entries, and Example)

In this case, the first 2 years of warranty period are considered as assurance-type warranty, because the warranty cannot be purchased separately – it is guaranteed by the legislation. ABC sells refrigerators for CU 100 and the legal warranty period is 2 years. During these 2 years, ABC must remove all the defects that existed at the time of sale. When John claims the maintenance of the refrigerator, the revenue is realized and the revenue earned has been made. The revenue earned account will be credited and the liability as the unearned warranty will be debited. The taxation authorities do not accept warranty provisions as a deductible expense, and hence, there is no impact on the taxable income of the profit.

Recording Warranty Expenses and Liabilities

On December 31, we have made a total sales of $500,000 from 1,000 units of products sold during the year. We expect that 30 products which are equivalent to 3% of products sold will be returned for the repair service during the warranty period. And we expect to incur $20 per unit for the repair parts replacement. This journal entry is made when we honor the warranty contract, by repairing the broken goods or replacing the defective products.

To record the liability, the company would debit warranty expense and credit accrued warranty, which is a liability on the balance sheet. The purpose of this is to record the cost of the warranty in the same period that the revenue is recognized. Although no repairs are made in Year One, the $27,000 is recognized in that period. In addition, the matching principle states that expenses should be recorded in the same period as the revenues they help generate.

Estimate the provision for warranty expense

This can be a significant liability for more complex products that are subject to breakage. And the balance in the warranty liability account will be reduced when there is a warranty claim from the customer. In other words, the warranty liability will be settled when the company reimburses or repairs defective or damaged products for customers.

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